🔒Last updated: October 31, 2026
Privacy Policy
CareWeave is committed to protecting your health data and personal information. This policy explains what we collect, how it's used, and your rights.
🏢1. Who We Are
CareWeave ("we", "us", or "our") is a digital healthcare management platform operating in Nepal, designed to help patients track medications, appointments, and health records, while enabling healthcare providers and pharmacies to deliver better care.
Contact: santoshstha2010@gmail.com
📋2. What Information We Collect
We collect the following categories of information:
- Account Information: Full name, phone number, email address, date of birth, gender
- Health Data: Medications, dosage schedules, adherence logs, vital readings (blood pressure, glucose, etc.), symptoms, and appointment history
- Device Information: Device type, OS version, push notification tokens (FCM), and app usage data
- Location: Your device location, only when you grant permission. Used to find nearby pharmacies and, if you trigger an SOS alert, to send your precise coordinates to your linked caregivers (see Section 6)
- Camera and Photos: Used to scan medicine QR codes, prescriptions and medicine packaging. Photos you choose to scan are sent to an AI service to read them, and prescription photos uploaded for pharmacy orders are also saved to your account (see Section 7)
- Usage Data: App interactions, feature usage patterns, and crash reports for quality improvement
🎯3. How We Use Your Information
- Providing and personalising your medication tracking and health management experience
- Sending medication reminders, refill alerts, and appointment notifications via push notification
- Enabling pharmacy order fulfilment and prescription management
- Allowing authorised caregivers to monitor patient health (only with explicit patient consent)
- Sending your location to your linked caregivers when you trigger an emergency SOS alert
- Showing pharmacies near you and their distance from you
- Reading the prescription and medicine photos you choose to scan, using a third-party AI service, to extract medicine details
- Generating anonymised analytics for healthcare improvement research
- Complying with legal and regulatory requirements applicable in Nepal
🤝4. How We Share Your Information
We do not sell your personal or health data. We may share data only in these circumstances:
- Pharmacies: Order details shared with pharmacies you place orders with
- Caregivers: Health summaries shared only with caregivers you explicitly approve. If you trigger an SOS alert, it (including your location) is sent to the caregivers linked to your account
- AI Service (OpenAI): Prescription and medicine photos you choose to scan are sent to OpenAI to read the text in them (see Section 7)
- Service Providers: Infrastructure partners (hosting, database, push notifications) bound by confidentiality agreements
- Legal Requirements: When required by applicable law or regulatory authority
🔐5. Data Security
- All data is transmitted over TLS/HTTPS encryption
- Passwords are hashed using industry-standard algorithms and never stored in plain text
- Access tokens use short-lived JWT with secure refresh token rotation
- Sensitive data (auth tokens) is stored in device secure storage (Android Keystore / iOS Keychain)
- Database access is restricted to authenticated application services only
- Regular security reviews and dependency updates are performed
📍6. Location Data
Location permission is requested only when you use a feature that needs it, and you can decline or withdraw it at any time in your device settings. CareWeave uses your location in two ways, and only while the app is open — we do not track your location in the background:
- Finding nearby pharmacies: your approximate position is sent with each search so pharmacies and medicine prices can be ordered by distance. It is used only for that request and is not saved to your profile or our database.
- Emergency SOS: when you trigger an SOS alert, your precise coordinates are sent to our servers and delivered to the caregivers linked to your account as a push notification with a map link. We do not store the SOS location in our database. If you instead use the option to message your emergency contact, a map link is added to an SMS sent from your own phone — it does not pass through our servers.
SOS push notifications are delivered through our notification providers (Firebase Cloud Messaging, Expo, and Apple Push Notification service), so your coordinates pass through them for delivery only. We use OpenStreetMap to draw maps inside the app; map and directions links open in your device's maps app.
🤖7. AI-Assisted Prescription Scanning
When you scan a prescription or medicine package, CareWeave uses an AI model to read the text in the photo and pull out the medicine details — name, strength, dosage, frequency, quantity, and label details such as batch and expiry dates. Scanning is optional and starts only after you agree to it in the app.
- What is sent: the photo you chose to scan, a fixed instruction, and the names of medicines in our catalog (to help match names). We do not send your name, phone number, email or account ID with it. The photo itself may show your name, your doctor's name or other printed details.
- Who receives it: OpenAI (United States), which processes the photo on our behalf only to return the extracted text. Under OpenAI's current API terms, data sent through its API is not used to train its models by default, and may be kept by OpenAI for up to 30 days to monitor for abuse.
- Limited purpose: the AI is used only to read and extract medicine details. It does not diagnose, give medical advice or decide your treatment, and we do not sell your photos or use them for advertising.
- What we keep: a prescription you upload for a pharmacy order is saved in your account, with the extracted details, and permanently deleted when you delete your account (see Section 12). Photos scanned with "Scan Medicine" are not saved by us.
- Review and accuracy: you review the results before they are added to an order or your medications. AI can misread handwriting or labels, so always check them against your prescription.
- Your choice: you can decline, and add medicines manually instead.
🔔8. Push Notifications
We use Firebase Cloud Messaging (FCM) to deliver push notifications. Device tokens are stored securely and used exclusively for delivering your medication reminders, alerts, and order updates. You can disable notifications at any time via your device settings.
👶9. Children's Privacy
CareWeave is not intended for children under 13. We do not knowingly collect personal information from children under 13. Patients aged 13–17 may use the app only under caregiver supervision. If you believe a child has provided us data, contact us immediately.
⏰10. Data Retention
- Active account data is retained while your account remains active
- Prescription photos uploaded for pharmacy orders, and the medicine details read from them, are kept in your account until you delete your account
- When you delete your account, your profile, medications, health records, orders and notification tokens are permanently deleted — after a 30-day grace period (during which you can cancel by signing in again), or immediately if you choose "Delete now"
- Anonymised security records (they contain no name, phone number, email or IP address) may be kept after deletion
- Anonymised analytics data may be retained indefinitely in aggregate form
⚖️11. Your Rights
You have the right to:
- Access: Request a copy of all personal data we hold about you
- Correction: Update inaccurate or incomplete information
- Deletion: Request deletion of your account and associated data
- Portability: Export your health data in a standard format
- Withdraw Consent: Revoke caregiver access or notification permissions at any time
To exercise these rights, contact us at santoshstha2010@gmail.com
🗑️12. Account and Data Deletion
You can delete your CareWeave account and permanently remove your personal health data yourself, in the app:
- Open Profile → Delete My Account, choose Delete in 30 days or Delete now, then enter your password to confirm.
- With "Delete in 30 days" your account is deactivated immediately and permanently deleted after 30 days; sign in again before then to cancel. With "Delete now" it is deleted right away.
If you cannot use the app, email
santoshstha2010@gmail.com with the subject
"Account Deletion Request" from the email associated with your account; we will verify your identity and delete your account within
30 days. You can also find these steps at
careweavehealth.com/delete-account.
Deleted data includes your profile, medications and dose history, health readings, orders, prescriptions, appointments and consultation records, caregiver links, and notification tokens. Only anonymised security records that cannot be linked back to you are kept.
🔄13. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via in-app notification or email. Continued use of the app after changes constitutes acceptance of the updated policy.

© 2026 CareWeave. All rights reserved.
For privacy inquiries: santoshstha2010@gmail.com